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I spent an hour on Friday pocking the brain of a senior colleague and among other things I realized how disorganized (comparing to his) is my ever growing collection of scientific papers, references, electronic textbooks, and monographs.

I started looking around for a a decent BibTex aware collection manager. By decent I mean a relatively simple, open source, (my OS of choice is OpenBSD), self hosted (no dark clouds please), collection manager which is capable of importing BibTeX references either from BibTeX files or online sources like MathSciNet or BibTeX search, with BibTeX syntax checker (an example would be biblean) which stores BibTeX records in searchable SQL database (again Nelson Beebe's bibsql and bibtosql come to mind). I also would like to attach these BibTeX records to full text PDFs as well as possibly TeX sources for the articles I wrote. In another words I would like to use BibTeX files as a metadata for PDFs and TeX sources.

Such things of course exist MathSciNet would be an example but with exception of Tellico bloatware I have not found anything that comes close to what I want. It seems that I should be able to hack something on my own using Pybtex as this interesting post reveals.

Any comments, references, or suggestions? I actually want to do mathematics not play with publishing tools but if I could get something workable in few evenings I would not mind getting my hands dirty. I would in particular appreciate the comments of Nelson Beebe and authors of Pybtex. I am also finding another interesting thoughts.

A possible approach to my problem is to tag files with BibTeX records and have tag aware file manager or even tag aware file system. I see interesting tools

http://www.tag2find.com/

and

http://tmsu.org/

I would recommend you use Mendelev. Mendelev is a research paper/pdf management tool.

When you import (drag and drop, add file, ...) to Mendelev, it will automatically look up info (DOI, title, author, conference, year,...). If you login, Mendelev will sync your paper (including PDF file), and you can login and sync from any device.

However, sync feature of Mendelev is paid option by space(free for 2GB, 5GB cost 5usd/month and so). This is not a problem untill you have more than 2GB of paper.

Or, you can use Mendelev offline (no sync), then sync data folder with 3rd party solution like Dropbox/Onedrive/Google Drive/... (cheaper storage)

If you want free, open-source solution, use Zotero. Zotero also do automatically lookup like Mendelev. However, it UI is a bit difficult to understand. Zotero have paid option for sync too, but you can manually set up WebDAV (example: pCloud 10 GB for free).

Both solution Zotero and Mendelev can export Bibtex file.